{"id":3,"date":"2023-02-16T16:29:39","date_gmt":"2023-02-16T20:29:39","guid":{"rendered":"http:\/\/atlanticoer-relatlantique.ca\/?page_id=3"},"modified":"2023-02-16T16:33:45","modified_gmt":"2023-02-16T20:33:45","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/atlanticoer-relatlantique.ca\/fr\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"

AtlanticOER Privacy Policy<\/span><\/p>

Approved by Board:<\/span> February 13, 2023<\/span>
<\/span>Last Revised:<\/span> February 15, 2023<\/span><\/p>

Policy Number: <\/span>POL4<\/span>
<\/span>Responsibility: <\/span>CAAL-CBPA Executive Director<\/span>
<\/span>Revision Schedule: <\/span>Annually<\/span><\/p>

Definitions<\/span><\/h1>

Personal Information: “<\/span>Personal information” is defined by the federal government of Canada to mean information about an identifiable individual (PIPEDA, 2009). Some personal information such as business addresses may be found in the public domain by accessing publications like telephone or professional directories. The focus of this policy is personal information collected, used, and disclosed by AtlanticOER, that is NOT in the public domain.<\/span><\/p>

  1. Purpose<\/span><\/h1><\/li><\/ol>

    AtlanticOER is committed to maintaining and protecting the confidentiality and privacy of personal information, as mandated by the Government of Canada (PIPEDA, 2009). This policy has been developed to set out AtlanticOER\u2019s collection, use, disclosure, and protection of the personal information of users. We manage and share your personal information only as outlined in this policy or otherwise with your consent. If you do not agree with the terms laid out in this policy, you should not access AtlanticOER services or website(s), as use of the services implies consent to the terms. <\/span><\/p>

    1. Scope<\/span><\/h1><\/li><\/ol>

      This Policy covers the use of the AtlanticOER service, including the website(s) on which the service is hosted. Policies on handling personal information apply to all employees, volunteers, members, and other users who may have access, to varying degrees, to personal information. This Policy does not apply to services, institutions, or other entities that AtlanticOER does not directly oversee or manage. It does not eliminate any other obligations that AtlanticOER may have under applicable privacy or human rights legislation, nor does it displace its obligations under another policy or any applicable collective agreement.<\/span><\/p>

      1. Who We Are<\/span><\/h1><\/li><\/ol>

        AtlanticOER is a pilot service that supports the hosting and creation of open educational resources by educators and students in the Atlantic provinces of Newfoundland and Labrador, New Brunswick, Nova Scotia, and Prince Edward Island. <\/span><\/p>

        The AtlanticOER website is: <\/span>https:\/\/atlanticoer-relatlantique.ca\/<\/span><\/a>. <\/span><\/p>

        The AtlanticOER Pressbooks website is: <\/span>https:\/\/caul-cbua.pressbooks.pub\/fr\/<\/span><\/a>. <\/span><\/p>

        Contact Information<\/span><\/p>

        Council of Atlantic Academic Libraries<\/span><\/p>

        120 Western Parkway, Suite 202<\/span><\/p>

        Bedford, Nova Scotia<\/span><\/p>

        Canada, B4B 0V2<\/span><\/p>

        902-830-6467<\/span><\/p>

        oer@caul-cbua.ca<\/span><\/a><\/p>

        1. Policy Review<\/span><\/h1><\/li><\/ol>

          1. The Executive Director and Board of Directors undertake responsibility for the administration of this Policy.<\/span><\/p><\/li>

          2. This Policy will be reviewed in accordance with CAAL-CBPA\u2019s Communications Policy review process.<\/span><\/p><\/li><\/ol>

            1. Type of Information<\/span><\/h1><\/li><\/ol>

              AtlanticOER may collect and use the following forms of personal information:<\/span><\/p>

              1. User-provided information: Name, email address, personal account preferences, and other information may be provided by users.  This may occur upon registration for a Pressbooks account, or via communications (email, phone, and in-person).  These are also detailed below.<\/span><\/p><\/li>

              2. Personal data from technical processes: Contact forms, comments, cookies, website analytics, plug-ins, and third-party embedded content may generate data upon users interacting with them.  These are outlined in more detail below.<\/span><\/p><\/li><\/ol>

                1. Collection and Use of Personal Information<\/span><\/h1><\/li>

                  1. User-Provided Information<\/span><\/p><\/li><\/ol><\/ol>

                    AtlanticOER collects user-provided personal information only to the extent needed to provide and run our services. Below are ways we may collect and use personal information. <\/span><\/p>

                    Contact forms<\/span>:<\/span> AtlanticOER uses contact forms provided by a plug-in to provide users with an easy way to communicate with us.  To enable us to assist users, we ask for minimum information for identification and communication (name, email address, and anything the user may wish to provide in the body of the message).  We will not disclose such information other than in the course of providing services (unless required by law), nor will we sell users\u2019 information or use it for marketing purposes.  The plugin, Captain Form, is a third-party plug-in and has its own separate privacy policy which AtlanticOER does not control: <\/span>https:\/\/www.captainform.com\/privacy-policy\/<\/span><\/a> <\/span><\/p>

                    Account registration:<\/span> Users who wish to register for a Pressbooks account with AtlanticOER consent to providing AtlanticOER with basic personal information needed to complete the registration process, such as name and email address.  Your professional role and institutional affiliation are also collected, but these generally fall outside of the domain of personal information.<\/span><\/p>

                    Comment forms:<\/span> When visitors leave comments on our websites, we collect the data shown in the comments form (email address, name, comment form), as well as the IP address.  Messages will be reviewed before being posted.  <\/span><\/p>

                    Communications:<\/span> <\/span>Users may contact us directly via email, phone, or another communication method. As above, we only use any personal information to provide services, such as website administration, password recovery, or to resolve issues and respond to inquiries.  Any personal information users provide in such communications will not be disclosed (unless required by law), nor will we sell users\u2019 information or use it for marketing purposes. <\/span><\/p>

                    Mail lists:<\/span> Users may opt-in to certain mail lists to receive further communications from AtlanticOER.  We will always ask for users\u2019 express consent (verbally or in writing) before including any email addresses for such purposes.  We will also provide an unsubscribe mechanism for each communication through which users can withdraw consent (typically, a reply to an email).  AtlanticOER complies with <\/span>Canada\u2019s anti-spam legislation<\/span> (CASL): <\/span>https:\/\/fightspam.gc.ca\/eic\/site\/030.nsf\/eng\/home<\/span><\/a> <\/span><\/p>

                    Third-party content:<\/span> Users should note that AtlanticOER does not have control over, nor a privacy policy, for any third-party content embedded in our services (such as a YouTube video).  Use and interaction with such third-party content that discloses personal information will be subject to the privacy policies of those parties. <\/span><\/p>

                    Media: <\/span>If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.<\/span><\/p>

                    1. Information from Technical Processes<\/span><\/p><\/li><\/ol>

                      WordPress, the website platform used by AtlanticOER, provides a number of default and optional functionalities and features whose technical processes may generate personal data. <\/span><\/p>

                      Cookies:<\/span> <\/span>Cookies are small data files that are stored on your computer when interacting with websites. AtlanticOER uses cookies to help streamline technical processes for our users, such as authentication, and to enable website analytics.  When logging into your Pressbooks account, we will set a temporary cookie to determine if your browser accepts cookies (WordPress test cookie). This cookie contains no personal data and is discarded when you close your browser.  We use both temporary and persistent cookies to facilitate and enhance the use of our websites.  Many browsers allow users to control cookies or disable them in their privacy settings, however, the website may not function as intended if cookies are disabled. <\/span><\/p>

                      Usage and analytics:<\/span> Visitors to AtlanticOER websites may generate usage data collected by our analytics plug-ins and website platform. Tools that we may use to collect and analyze such data are Google Analytics, Koko Analytics, and basic stats about website usage provided by the platform (such as the number of resources created).  Google Analytics and Koko Analytics use cookies to track usage data.<\/span><\/p>